MINUTES OF THE LANTAU BOAT CLUB COMMITTEE MEETING HELD AT THE DISCOVERY BAY RESIDENT’S CLUB ON TUESDAY 11TH NOVEMBER AT 2100
Attending: Tom Nunan Commodore
John Rempel Treasurer
Ross Milne Paddlers
Erin Bowland Paddlers Secretary
Simon Ludlow Secretary
Item 1: Commodore’s Address
The Commodore welcomed the committee members to the meeting.
Item 2: Previous Meeting’s Minutes
The previous meeting’s minutes were read and it was agreed that they were an accurate record of the meeting.
Item 3: Air Canada Asian Open Regatta 2008 Report.
This year’s Regatta was a huge success and Air Canada have expressed an interest in sponsoring next year’s event. The treasurer reported that the event had broken even.
Item 4: Typhoon Parking
Prior to Typhoon Hagupit, LBC was told by DB Management that we could not move the boats onto the area of Seabird Lane. This is contrary to prior agreements and the Commodore and Treasurer will meet with the management to discuss a contingency parking agreement.
Action: Commodore
Treasurer.
Item 5: AGM
The AGM will be moved to late February 2009 to coincide with the new financial year.
Item 6: 2008 Memberships.
The Treasurer and the Secretary mentioned that last year’s membership form was unsuitable in several aspects – mainly in the auto completion of the member’s details which led to the member not checking the information and resulted in out of date data being transferred to the club database. In one instance, a club member’s boat was not insured for 10 months as he did not notice that his old boat was listed on the form. A new format will be designed which will require each member to complete and confirm his/her details. Also, the form will be used for both LBC and the LIOCC element.
Action: Treasurer
Secretary
Item 7: Club Constitution And Rules.
The Secretary mentioned that we had been contacted by the Societies Secretariat regarding our registration status. Under the Societies Ordinance, every club is required to register or apply for exemption for registration. The club was registered on its’ formation in 1983, but it appears it ceased to be registered in 1994. We are now required to register. A draft Constitution has been written, but since then the original constitution passed in 1983 and amended in 1986 has come to light. However, this constitution is now out of date as the club has been following slightly different practices for many years, and it is also contrary to the Ordinance in several areas. The Secretary proposed that a working group consisting of the Commodore, Rear Commodore, Treasurer, Paddling Secretary and Secretary to review the constitution so that the club membership can vote on it at the next AGM, or a specially convened EGM. Once the new constitution is agreed, the process of re-registering or applying for exemption for registration can commence.
Action: Secretary
Item 8: Kayak/Canoe Parking
The Secretary pointed out that the canoe parking is in disarray and it appears we have more canoes on the racks than we have registered. The situation is preventing new kayak owning members from parking their canoes. It is possible that members of the public are using the rack without joining, but a more likely scenario is that they belong to members who have left and they are abandoned. A review is needed and new member Vivian Lee has volunteered to help the secretary to conduct an audit.
Also, two new OC6s will arrive on the beach in the next two weeks. The original plan was to move the old OC6s, but with the influx of new LIOCC members, they will be kept and their utilization monitored pending a future decision. The OC1/OC2 rack is in good order.
Action: Secretary
Item 9: Clubhouse Fridges
The problem of stock going missing has become an issue that cannot be ignored. A notice will be placed on the fridges reminding that anything taken must be paid for. A close watch will be made on the current stock. If the situation continues, then the fridges will no longer be stocked and members will have to provide their own refreshments.
Item 10: Any Other Business
Brian Phipps Training 2009: Brian requires us to give us dates by December as he wants to give LBC priority.
Awah’s Son: Phoebe gave birth to a boy on 26th October. VC Regatta proposed (in absentia) the purchase of a small gift. This was agreed.
Sail Hut. The paddlers mentioned that heavy sailing kit is being left on top of the delicate paddling kit the racks on the right hand side of the sail hut. A reminder to the sailors will be put in the next flash.
Item 10: Next Meeting.
TBA
Simon Ludlow
LBC Secretary
9549 4399
