Minutes of LBC on 19th January 2009

MINUTES OF AN ANNUAL GENERAL MEETING OF THE LANTAU BOAT CLUB HELD IN THE HKRI OFFICES MULTI PURPOSE HAL AT 1930HRS ON MONDY 19 JANUARY 2009

Attending: Tom Nunan Commodore
John Rempel Treasurer
Simon Ludlow Secretary
And 22 other Lantau Boat Club Members

ITEM 1: MINUTES OF THE PREVIOUS GENERAL MEETING

The minutes of the Annual General Meeting held on 16 November 2007 were read and were deemed to be an accurate record of the meeting.

ITEM 2: COMMODORE’S REPORT

The Commodore reported that his plan made on taking up the post to add value to the club by integrating various groups within the club and in the local community had a great deal of success since the last meeting. Events such as the open day, which saw a record number of people from the local community try sailing for the first time, and the beginner’s training days which recruited a large number of new LBC members, helped achieve his aim. Developing talent to get a larger body of competent sailors was achieved with this year’s training concentrating on developing intermediate skills. Also, successful events such as the Chinese New Year fireworks junk trip, the tram party and the largest Sunshine Island expedition in LBC history gave the Club members greater value for their membership. Greater integration of the LIOCC has been achieved, although attendance at combined sailing/paddling events was disappointing.

The LIOCC have expanded with the purchase of two brand new OC6s, the signing up of more members and more events. Members have achieved excellent results in local and international competitions. Members also had greater participation in Dragonboat events, with four teams being entered in the Discovery Bay races, and others in the Deepwater Bay, Lamma and Mui Wo events.

The 2008 Asian Open regatta was one of the most successful in memory despite the damage caused by typhoon Hagupit just three weeks prior to the event. Over twenty boats which had been damaged by the tide surge were repaired in time to compete. Good wind over the weekend ensured good racing and the social events were highly successful. All the sponsors were pleased and many are planning to repeat their offer of sponsorship. Air Canada, the main sponsor, has already budgeted for this year’s Regatta.

Other LBC achievements in 2008 were replacing the floors in both huts, putting a more efficient database in place, better security of the club premises and removal of some boats which either did not sail or the owners refused to pay for. All in all, it had been a good year for the Club, and it should continue to gain strength in 2009.

ITEM 3: TREASURER’S REPORT

The main change to the accounts has been the shift of the financial year end to March 31st. This has led to an apparent increase in the club finances, but factoring the finances to take into account the fifteen month year shows that the financial position of the LBC has not changed much since the last AGM. The Asian Open regatta showed a slight surplus which was given to charity, as the event is non profit making . The club and group insurance premiums have not been increased this year, despite the claims from typhoon Hagupit. The Club group insurance will be mandatory for all boats this year and all members are urged to pay by the 15th March 2009 so that the group insurance premium can be paid as a whole. Payment after the 15th March will attract an administration charge.

At the end of the year, taking into account payments still to be made, the club will show a surplus of $30,000.

ITEM 4: CLUB CONSTITUTION

The Secretary reported that when the LBC was formed in 1983, it was registered with the Societies Registrar as required by law. However, it was de-registered in 1994 and this fact has come to the attention of the HKSAR Government and we are required to re-register. To do this, we need a set of By-laws in the form of a club constitution. The 1983 constitution, amended in 1986 is now out of date, contrary to the law and not appropriate for what is now a much larger club. A new constitution had been written and needed to be presented to the Club membership for ratification prior to being sent to the Societies Registrar. The Secretary tabled the motion to ratify the new constitution. It was proposed by Michelle Felder and seconded by Anne Ludlow.

  • For: 25
  • Against: 0
  • Abstentions: 0

The motion was passed.

ITEM 5: ELECTION OF CLUB OFFICERS

The following officers were elected:

  • Commodore: Tom Nunan
  • VC Regatta: Richard Carrey
  • VC Training: Jeremy Blackwell.
  • Treasurer: John Rempel
  • Secretary: Simon Ludlow
  • Beachmasters: Neels Brink, Pier Upfold

The following LIOCC elected officers were confirmed.

  • LIOCC Captain: Joost Ameye
  • LIOCC Vice Captain: Kobi Janssen
  • LIOCC Beachmaster: Ross Milne
  • LIOCC Secretary: Erin Bowland

The positions of Race Officer and Social Secretary were unfilled. These will be filled later by Committee decision.

ITEM 6: ANY OTHER BUSINESS

Club Employee: Stephen Wallace wished to table a motion that the club employ someone to run the beach. Their duties would involve beach maintenance, boat maintenance, security, stock control, some administration duties and help with launching boats. The Secretary pointed out that as a co-operative society, the club could not directly employ someone fulltime, only contract a tradesman’s services. The Beachmaster pointed out that for much of the time, the person would be underemployed and a full time wage would be an unnecessary drain on the LBC finances. It was generally agreed that a full time employee was not the solution and that more investigation into the feasibility of contracting someone to carry out some of the described duties will be carried out. Furthermore, it was not necessary for the decision to be carried at a Club meeting and that a Committee decision was sufficient. The motion was not tabled.

HKSF Report: Kevin Lewis reported that the LBCs request to become a Member Association rather than a Member Club with greatly reduced membership fees had been accepted, but not without reservations. As all the LBC gets for its’ membership is the use of the Racing Rules of Sailing, the membership thought this was fair. Kevin then offered his services as the LBC representative in the HKSF for the coming year. This was gratefully accepted by the Commodore who also thanked Kevin for his work on the Club’s behalf.

ITEM 7: 2009/10 LBC MEMBERSHIP FEES

The Treasurer proposed that the fess remain the same as last years. It was proposed by Neels Brink and seconded by Jeremy Blackwell.

  • For: 25
  • Against: 0
  • Abstentions: 0

Motion carried.

Item 8: NEXT CLUB MEETING

To be decided.

Simon Ludlow LBC Secretary

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