Minutes of LBC on 25th May 2010

MINUTES OF AN ANNUAL GENERAL MEETING OF THE LANTAU BOAT CLUB HELD IN THE DISCOVERY BAY MARINA CLUB 1930HRS ON TUESDAY 25 MAY 2010

  • Attending: Tom Nunan Commodore
  • John Rempel Treasurer
  • Simon Ludlow Secretary
  • And 22 other Lantau Boat Club Members.
  • And 10 other members by proxy.

ITEM 1: MINUTES OF THE PREVIOUS GENERAL MEETING

The minutes of the Annual General Meeting held on 19 January 2009 were read. It was proposed by Richard Carrey and seconded by Neels Brink that they were an accurate account of the meeting. The vote was unanimous.

ITEM 2: COMMODORE’S REPORT

The Club is now very popular with 160 members. This year is the first that the Club has been administered under the new constitution and club rules introduced at the AGM. These gave the Club Committee more power to remove boats which have now been sailed and this has had some success. The last year saw a successful Asian Open Regatta being held despite the worldwide financial crisis. The Club has had better ties with the DB community, with HKRI, and our chosen charity, Youth Outreach. The Club administration has been improved and the website is better than ever with more functionality and networking functions. There is also now a a Club Facebook page and plans to merge this with the Club website. There was 6 training sessions this last year, 5 novice and one advanced, plus the Brian Phipps training.

However, safety has been a concern during the last year. Several boats have needed to be rescued and a safety briefing is being produced to assist the novice members in their decision as to whether it is safe to sail or not.

Moving ahead for the next year, the aim is to get members participating in Club events. Lots of new members want to bring in boats, so a priority for the Committee is to ensure the removal of boats which do not sail. A formal warning system is going to be put in place for those whose boats are not in good order. After 3 serious warnings, boats will be removed. With training, Brian Phipps is coming in November, his costs being shared with the Phillipines Hobie Club. A buddy system for the training and increase in confidence with established members assisting new members will be established.

The LIOCC had a very successful year with good results both in Hong Kong and international competitions. A new glass-fibre dragonboat has been purchased with the old one being recycled for furniture.

ITEM 3: TREASURER’S REPORT

The treasurer reported that Club is financially healthy with $565,000 dollars in the bank. Neels Brink proposed the accounts were a true and accurate record, with James Branch seconding, a unanimous vote carried the motion.

ITEM 4: LANTAU ISLAND ROWING CLUB

The secretary gave a presentation about the proposed introduction and integration of the Lantau Island Rowing Club into the LBC. The aim was to canvas the Club membership to see if they were willing to advance the integration process. The next step is to approach HKRI to see if they will allow the construction of a new rack to store rowing boats. A vote will be taken at an EGM in about a month’s time for the final integration to be decided by the membership with the time in between used to discuss the pros and cons.

The motion was that the integration should be advanced. The vote was:

  • For: 17
  • Against: 4
  • Abstentions: 4

The proxy votes were not used. The motion was carried.

ITEM 5: ELECTION OF CLUB OFFICERS

The following officers were elected:

  • Commodore: Joseph Sheh
  • Vice Commodore: Chan Yu Ting
  • VC Regatta: Stephen Wallace
  • VC Training: Gabriel Kicks
  • Rae Officer: Richard Carrey
  • Treasurer:: John Rempel
  • Secretary: Simon Ludlow
  • Beachmasters: Neels Brink, Watne Smal
  • Social Secretary: James Branch

Tom Nunan, as outgoing Commodore automatically assumes the position of Rear Commodore.

The following key LIOCC elected officers were confirmed.

  • LIOCC Chairman: Joost Ameye
  • LIOCC treasuerer Paul Jenner
  • LIOCC Secretary: Kobi Janssen

ITEM 6: ANY OTHER BUSINESS

Member Mike Delaney proposed hat a a special sailing day be held for day for the charities Youth Outreach and Breakthrough to take young people helped by these organisations sailing. It was agreed this would be organised.

Member Steven Fry asked if more Saturday sailing racing could be organised as members who had young children found it difficult to attend on their domestic helper’s day off. The Race Officer replied that this would be considered.

Member Steve Wallace asked if a formal test could be introduced to determine if boats were seaworthy. It was considered that a formal objective test would be too difficult to administer as a set level of standard deemed necessary would be hard to define. Instead, the subjective assessment of seaworthiness which is in place and has just led to one member being asked to replace his boat will continue to be used.

ITEM 7: 2010/11 LBC MEMBERSHIP FEES

It was proposed by the Treasurer to keep them the unchanged for 2010/11. The Secretary seconded the motion and it was carried unanimously.

ITEM 8: NEXT CLUB MEETING

An Extraordinary General Meeting will be held in about a month to vote on the incorporation of the Lantau Island Rowing Club.

Simon Ludlow

LBC Secretary

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