MINUTES OF THE LANTAU BOAT CLUB COMMITTEE MEETING HELD AT THE DISCOVERY BAY RESIDENT’S CLUB ON WEDNESDAY 29TH SEPTEMBER 2010 AT 1900
| Attending: | Joe Sheh | Commodore |
| Chan Yu Ting | Vice Commodore | |
| Steve Wallace | Vice Commodore Regatta | |
| John Rempel | Treasurer | |
| Jade Wong | Deputy Social Secretary | |
| Neels Brink | Beach-master. (For the first four items) | |
| Tom Nunan | Rear Commodore | |
| Richard Carrey | Race Officer. | |
| Simon Ludlow | Secretary |
Item 1: Commodore’s Address
The Commodore welcomed the committee members to the committee meeting.
Item 2: Previous Meeting’s Minutes
The previous meeting’s minutes were read and it was agreed that they were an accurate record of the meeting. The only item outstanding was the production of the Club safety guide which the Secretary mention was still ongoing, but was proving more complex than first thought as lots of factors such as legal liability have to be taken into account.
Action: Secretary
Item 3: Beach Matters
Dart 18 Shocka will be removed or dismantled for spares. The Commodore will write to the owner, Andrew Wilson informing him of the decision. No reply was received by the owners of the blue Hobie 16 regarding the unsafe condition of the boat, but it was notd that the owners were still using it despite the warning not to. It was proposed that the white Hobie 16 (number unknown) on the front row would be offered to them, providing they disposed of the blue boat and removed it from the beach.
Action: Commodore and Beach-master
Item 4: Boat Parking
The secretary pointed out that there were now 71 boats on the beach owned by club members, one above the maximum of 70. Also two members had bought new boats having sold their old ones to new owners who are keeping them on the beach. The new boats will have to go waiting list which as a result is now up to four. The next flash will remind Club members of the rule that they must not bring a new boat onto the beach
without prior permission of the Committee.
The secretary pointed out that the club has not have to have a waiting list before as the number of boats has not exceeded the maximum, and there were currently no rules regarding this situation. A discussion agreed that the Club rules be amended to say that the waiting list will be maintained by the secretary, that to go on the list, the prospective boat owner must pay the joining fee (which will be deducted from the initial joining payment) and once notified of a space for their boat, a person will have two months from the date of notification to take up the place, or they will have to go to the back of the list. The new rules regarding the provision for prospective membership will be drafted for voting at the next meeting.
The secretary also pointed out that two members currently owned two boats each and that they were not regularly sailing these boats. It was also suggested that they were speculating on the value of the spaces their boats occupied. After discussion, it was decided that the Club rules be amended to say that each member is entitled to park only one boat on Tai Pak beach. The Commodore will write to the members concerned explaining the rule change. The additional rule regarding the ownership of only one boat will be drafted for the next meeting.
Also, notice will be taken over the next few months as to which boats actually do sail with a view to reducing the number of non-active members in a process similar to the campaign to taken at the last membership renewal.
Action: Commodore , Beach-master and Secretary
Item 5: Asian Open Regatta
VC Regatta reported that Bo Fussing cannot be race officer this year as he will be away from Hong Kong. A replacement will have to be sought. It was noted that Brian Phipps had volunteered to act in any capacity in the Regatta and therefore would be asked.
The Regatta kit was ready and it was decided that the boat stickers will have all sponsors logos on each side.. The Race officer suggested that a professional video of up to five minutes be made of the event and posted on the internet to publicize the event for future years. This was agreed and figure of up to $20,000 was voted.
The pre-Regatta party at Heminway’s didn’t include food as part of the sponsorship deal, so a figure of up to $5000 was voted for this expense. Also three new cylindrical buoys are to be bought at $4800 each
Club member Mike Delaney has offered $2500 for a prize which will go to a new category for this year, the Overall Winner prize.
The sign up this year will be by internet only and the form needs to be on the website soon.
Action: VC Regatta, Race officer and Rear Commodore
Item 6: Brian Phipps Training
The Philippines Hobie Club will not be sharing the cost of his flights as they asked too late and Brian is already committed after the AOR. He will however, stay for the Regatta. A sign-up sheet will produced for his training schedule.
Action: Vice Commodore
Item 7: Club Website
Several Committee members mentioned they were experiencing difficulties with the Club website and expressed an interest in exploring simpler website software and perhaps paying a third party to produce and maintain it. It was pointed out that this would be costly and we may lose control over the content. It was decided to continue with the current website after the Rear Commodore volunteered to continue with it’s maintenance.
Action: Rear Commodore
Item 8: Social Events
The Tram party organized for 8 Oct needs publicizing. Also, plans for the Christmas party are ongoing, but identifying an available venue at a realistic price has proved to be a problem.
Action: Social Secretary
Item 9: The Iain Macleod Trophy
The gap between the two Catamaran Club regattas was deemed too large for the racing to be effective for the award of the Trophy, so it was suggested that it was to be awarded at the Cheung Chau regatta. The Commodore will liaise with the HKHC.
Action: Commodore
Item 10: The Lantau Island Rowing Club.
The secretary reported that the DB management had been approached about the construction of the rack for the rowing boats and the consultation was ongoing. If approval for the construction was given, then the next step was to call an EGM for the Club members to decide on incorporation after a period of discussion.
The two four person rowing boats given by the RHKYC to the nascent LIRC had been moved to Tai Pak beach as they had to be moved by the end of October to make room for new boats otherwise they would have been destroyed. The boats will be removed if the incorporation does not go ahead.
Item 11: 2011 Memberships.
The price of the 2011 memberships was discussed. It was agreed that as the Club is financially healthy, the price of membership and boat parking should stay at the 2010 level and be this would be put to the membership at the AGM.
Item 12. Any Other Business.
The Treasurer had several bills for Committee approval. All were agreed
The Secretary reported that we have had a request from Club member Allan Christenssen that the Club purchase three ‘Surf Ski’ canoes for Club member’s use. After a short discussion, it was decided that the Club policy of not owning boats would remain and that these boats would be used by only a small element of the club considering the expense.
HKHC have approached the Club for the use of Ah Wah and the Club radios for their regatta. This was agreed.
Item 13: Next Meeting.
To be decided.
Simon Ludlow
LBC Secretary
9549 4399
